This manual will assist Site level users, step by step, with uploading non-DICOM files into SMART Submit. We will also show how users can redact PDFs prior to upload
The site level user needs to be logged in to SMART Submit. After logging in successfully the user will be routed to Dashboard page, which is the initial landing page. If Site user logs in for the first time, they would need to complete training on SMART Submit. After successful training the user will be routed to Dashboard page.
1. Select the Non-DICOM Uploader.
Click on the Cogwheel button located in the top right corner of the page to select Non-DICOM Uploader from the drop-down menu. You will be routed to the Uploader page.
If you do not have access to the Non-DICOM Uploader, please contact smart.submit@clario.com for support.
2. Select Trial, Site and Exam
On the Uploader page select trial, site, and exam in the corresponding fields.
After trial, site and exam are selected, the custom fields section will be displayed.
Note: Required fields will have red asterisk after the field name indicating that the field must be populated.
3. Enter Participant Number/Subject ID
Enter Participant Number/Subject ID in the corresponding field and select Reason for Upload.
4. Browse and attach the non-DICOM file.
To attach a non-DICOM file in the custom field, click on Add Attachment button next to a custom field.
5. Steps for attaching and redacting a PDF file
If you are uploading a PDF, please use the PDF redaction tool provided within SMART Submit. Following the steps above, select the PDF document to upload and click on Open.
Filename of the selected PDF will be visible on the Uploader page in the custom field.
Note: Only one file can be selected for each custom field. Some custom fields may have restrictions regarding file extension, meaning that only files with specific extension can be selected, in this case it is .pdf extension
6. Redact PDF document
To redact a PDF document, click on the REDACT button, located next to the file name of the previously uploaded document.
SMART Submit Redaction Tool window will open where your PDF document will be displayed and where it can be redacted.
7. Mark sections in PDF that are to be redacted
In SMART Submit Redaction Tool window select Redact option.
To redact any section in the document, hold down left-click and drag over the section you want to redact. Note: The redaction mask will display as a red outlined shape until you click save.
There are two options for when it comes to erasing previous actions within Redaction Tool.
Undo – will simply erase the last performed action
Eraser – dragging over specific actions previously performed will erase them from the document.
8. Saving PDF document redaction
To save all changes simply click on SAVE. All redactions made are now saved. SMART Submit Redaction Tool window can now be safely closed, or additional redaction can be done.
Important: If not saved the warning message will pop up, marked redaction fields will be discarded if YES is selected and document will not be redacted.
A tick symbol will be displayed next to the document name that was redacted.
Documents that were not redacted will still have REDACT button next to the document name.
If an already redacted document needs to be additionally redacted simply click on the tick symbol next to the document name and SMART Submit Redaction Tool window will be displayed for that document.
Once done with PDF redaction (if applicable) proceed to complete the upload
9. Select Timepoint
In the Timepoint table select the timepoint for this upload.
10. Submit form and documents
Click on the Submit button located in the bottom right of the page to submit form and documents.
Electronic Signature window will be displayed.
Enter your credentials and click on Submit button in the window.
After upload is complete a window will be displayed with Case information.
Click on Done to be redirected to Dashboard page.
For a detailed user guide on the SMART Submit Redaction tool, click here to be redirected to guide.
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